Maybe RFPs aren't the answer
I've been thinking about this for a few weeks now and I'm still struggling with how to write this post without being too self-serving. I've been asking myself if answering Requests for Proposal (RFPs) is the best way to get new business, and most importantly, if the clients are getting what they need from them. Here's what I've been thinking in terms of the problem, a better way and the results.
The Problem
The process of writing an RFP leads a client to leap to what they believe the solution to their challenge might be. Generally, the agency that guesses the solution the client had in mind (and is one of the cheapest) will win.
There's an essential missing question that is never really answered. What if the client's solution, while probably good, isn't the best, most creative solution? What if one of the agencies had a brilliant, out-of-the-box idea that was the perfect solution to a different challenge, the real challenge? What if they left that solution back "on the cutting room floor" because it didn't jibe with the RFP?
A Better Way
I propose something really radical.
Clients should plan 2 hour brainstorming sessions with each of the agencies. Lay out a problem from the past not related to the current situation, maybe even for a different brand than the one in question. Pay for up to 4 agency employees' time during this brainstorming session. They should also write a contract that states the results of the brainstorming are owned by them, the client. Based on this process, the client then selects the agency they think is the smartest, most clever, had the best brainstorming process and resulted in the best solution to a problem that was previously solved. The client can even compare their solutions to the one a previous agency develops.
Then the client would have the new agency work with them to define the real challenge facing them now and the right strategic solution, including tactics.
The Results
- The client is paying the agencies full price to do what they should do well.
- The client is learning about the personalities in the agency and how they connect.
- The client is seeing the best thinkers from the agencies, not just the best presenters.
- The client is receiving ideas, even from those not selected, that might help in the future. And they are paying for those ideas, so it's equitable.
- The client is selecting a partner, not a vendor.
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